Calendar A-Z Index School of Arts and Sciences University of Pennsylvania

Physical Security

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The physical security of the sensitive data in your office needs your attention just as much as the cyber security. Locks should be employed wherever possible -- on the filing cabinet, on the desk, on the door to the office, on the door to the suite. You should even lock your computer to the desk if you can.

If you are a person who must keep sensitive data in your office, on paper, in order to do your work, then you need to make sure that you do not leave files and papers unlocked on a desk, or store them in an unlocked file cabinet. The Social Security Number Policy even specifies that "any paper containing SSN's must be held in a locked file cabinet."